ABSTRACT
This project is a computerized information management for transcript
management which will help to over-come the undesirable problem
associated with misplacement of student records, student’s grades, slow
and strenuous accessibility of student report and record, inaccurate
record keeping and poor information management within the schools.
Here the aims and objectives of the study will be easily retrieved with
increased data security, and there will be reduction in the amount of
resources, which will lower the cost of processing of student transcript,
since information is stored in a database with reduced data redundancy.
This will also prevent over-working of personnel and reduce in the
bulkiness of file and record. This program developed/designed will
ensure easy flow of information in the school (caritas university), and
accurate information management in all school.
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TABLE OF CONTENT
Title — – – – – – – – – – – -i
Approval page – – – – – – – – – -ii
Dedication – – – – – – – – – – -iii
Acknowledgement – – – – – – – – -iv
Abstract – – – – – – – – – – -v
Table of content – – – – — – – – – -vi
CHAPTER ONE
1.0 Introduction – – – – – – – – -1
1.1 Background of the study – – – – – – -3
1.2 Statement of Problem – – – – – – – -4
1.3 Aims and Objectives of the Study – – – – – -5
1.4 Significance of the Study – – – – – – — -6
1.5 Scope of the Study – – – — — – – – -6
1.6 Limitation of the Study – – – – – – – -6
1.7 Organization of Work – – – – – – – -6
CHAPTER TWO
LITERATURE REVIEW
2.0 Information Management – – – – – – -8
2.1 The role of management information system in decisions making in
the university – – – – – – – – 14
CHAPTER THREE
RESEARCH METHODOLOGY AND SYSTEM ANALYSIS
3.0 Definition of System Analysis – – – – – 18
3.1 Aims of System Analysis – – – – – – 18
3.2 Analysis of the old System of Transcript Information
System – – – – – – – – – 19
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3.3 Problem associated with old System – – – – – 19
3.4 The need for a new system – – – – – – 20
CHAPTER FOUR
SYSTEM DESIGN
4.0 System Design – – – – – – – – 21
4.1 Input Design – – – – – – – – – 21
4.2 Output Design – – – – – – – – 23
4.3 Processing Design – – – – – – – – 24
4.4. Overview of Database Design – – – – – – 28
CHAPTER FIVE
SUMMARY, RECOMMENDATION AND CONCLUSION
5.0 Summary – – – – – – – – – 35
5. 1 Conclusion – – – – – – – – – 35
5.2 Recommendation – – – – — – – – 36
References – – – – – – – – – 37
Appendixes – – – – – – – – – 39
Appendix interface – – – – – – – – 55
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CHAPTER ONE
1.0 INTRODUCTION
There were three fundamentally distinct education systems in Nigeria in
1990. The indigenous system, Quranic Schools and formal Europeanstyle
education institutions. In the rural areas where the majority lived,
children learned the skills of farming and other work, as well as the
duties of adulthood, from participation in the community, this process
was of ten supplemented by age based schools in which groups of
young boys were instructed in community responsibilities by mature
men. By the 1970s, education experts were asking how the system
could be integrated into the more formal schooling of the young, but the
question remained unresolved by 1990.
Western-style education came to Nigeria with the missionaries in the
mid-Nineteenth century. Although the first mission school was founded
in 1843 by Methodists, it was the Anglican Church missionary society
that pushed forward in the early 1850s to found a chain of missions and
schools. Followed quickly in the late 1850s by the Roman Catholics in
1887 in what is now Southern Nigeria, an education department was
founded that began setting curricum requirement and administered
grants to the mission societies. By 1914, when North and South were
United into one colony, there were fifty-nine government and ninety-one
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mission primary schools in the South; all eleven secondary schools,
except for king’s college in Lagos, work run by the missions.
The education system focused strongly on examinations. In 1916
Fredrick Lugard, first governor of the Unified Colony, set up a school
inspectorate. Discipline, building and adequacy of teaching staff were to
be inspected, but the most points given to a school’s performance went
to the numbers and ranking of it’s examinations results. This stress on
examination was still used in 1990 to judge educational results and to
obtain qualification for jobs in government and the private sector.
As more information is made available in a variety of formats and media
and in a variety of locations, the need to manage information/data
efficiently becomes more and more critical. Both staff and public users
want access to stored information and want to access it more efficiently.
It is the university policy to improve both the efficiency and
effectiveness of result processing operations (student record/grades),
and services through the implementation of A computerized transcript
management system.
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1.1 Background of the study
Caritas university, Amorji Nike, Enugu, is a private university approved
by the federal government of Nigeria on December 16, 2004. it was
officially opened on January 21, 2005 by the Federal Ministry for
Education, Prof. Fabian Osuji, the formal opening was on January 31,
2005. The pioneer students of 250 matriculated on May 28, 2005 in
beautiful ceremony that attracted dignitaries both church and state. It
is the second Catholic University in Nigeria founded by Rev. Fr. Prof.
Emmanuel Paul Matthew Edeh CSSP, OFR. Although he founded the
school, the proprietor of the University is the congregation of sisters, the
Saviour, a religious congregation of Nums founded by him.
The vision of Caritas university is to reserve some of our wandering and
teaming youth from further slide into academic and moral decay, and
development and transformation of our society through sound and
adulterated education. It’s mission is to discover, sanctify and apply the
knowledge of science, environment central and engineering for human
well-being and sound development of man for better society.
Caritas university’s goal is to give efficacy to the university’s motto and
to it’s philosophy of education. We embrace not only sound education
for professional skills and competency in various fields; but also maintain
strict discipline. We train the mind, body, soul and spirit in the exercise
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of obedience and self control. The students must not only be
intellectually and professionally prepared for different tasks and roles in
the world, they must also be morally equipped to face the world itself
with all its tensions, conflicts, challenges and contradictions, we achieve
this with the help of God Almighty who is with us always.
The philosophy is to promote sound education for professional skills and
competencies in various fields with strict discipline. By discipline the
university meant the training of the mind, body and soul and spirit to
obedience and self control. Also to prepare the students to be
intellectually and professionally sound for different tasks and roles in the
word with its tensions, conflict, challenges and contradictions.
The university operates faculty system. Presently, the university
operates six faculties. Education and Arts, Engineering, Environmental
Sciences, Management, Social Sciences and Natural Sciences.
1.2 Statement of Problem
This project research was conducted exclusively conducted in a caritas
university located in a highly populated area that attends to too many
students at a time, hence this research was able to track problem such
as misplacement of student records, student’s grades, slow and
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strenuous accessibility to students report and record, inaccurate record
keeping and poor information management within the schools.
1.3 Aims and Objectives of the Study
The aim of this study is to identify the problems inherent in the existing
system of transcript management systems, and to proffer a remedy to
the existing problem. The solutions are as follows:
 Record and reports of students will be easily retrieved with increased
data security.
 There will be reduction in the amount of resources, which in turn will
lower the cost of processing of student’s transcripts, since information
will be stored in a database with reduced data Redundancy.
 School personnel can attend to many student without being over
worked.
 There will be reduction in time used in retrieval of student’s files.
 Reduction in bulkiness of files and record.
 It will make available the storage room that was used for storage of
files.
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1.4 Significance of the Study
The project research haven’t identify the problem that was existing in
the old system of operation , is designed specifically to come up with a
more resound and effective system that will not only counteract this
problem but also provides a detailed future plan that will give room for
more information technological improvement in the transcript sector.
1.5 Scope of the Study
This research work are limited to providing a digital transcript’s
information management system that will handle electronically both
students and staff record , to enable easy accessibility and information
flow within the university.
1.6 Limitation of the Study
This research work is limited to providing a more reliable information
management system that will handle electronically the record of both
student and staff within the university.
1.7 Organization of Work
This project work was arranged specifically arranged in chapters, hence
it follows the order: Chapter One: General Introduction, Chapter Two:
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Literature Review, Chapter Three: System Analysis, Chapter Four
System Design, and System Implementation, Chapter five: Summary,
Conclusion and Recommendation.