DESIGN OF LIBRARY AUTOMATION AND MANAGEMENT

SOFTWARE (A CASE STUDY OF ESCET.)

ABSTRACT

The library automation is currently developing, as the society becomes more dependent on Technology to store and obtain information quickly and effectively there has been increasing concern on how easy access can be made to books for research, or having unhindered access to stored information about research mark or knowledge.

The internet in its ever – evolving state is becoming a serious method of business communication and data transfer worldwide. As students and other institutions and organization beginning to use the internet as a new method for awareness creation and information search, then there comes a need for a website that will provide them with the comprehensive list of the research materials they need. This was what motivated us into embarking on this research work.

Finally, this project was well arranged for layman’s understanding and the window application were designed in pages, but the book collection was limited to computer books and some others.

TABLE OF CONTENTS

TITLE PAGE  =          =          =          =          =          =          =          =          i

APPROVAL   =          =          =          =          =          =          =          =          ii

DEDICATION            =          =          =          =          =          =          =          iii

ACKNOWLEDGEMENT      =          =          =          =          =          =          iv

TABLE OF CONTENT          =          =          =          =          =          =          v

ABSTRACT    =          =          =          =          =          =          =          =          vii

CHAPTER ONE:

1.0            INTRODUCTION

1.1       STATEMENT OF PROBLEM

1.2       PURPOSE OF STUDY

1.3       AIMS AND OBJECTIVES

1.4       SCOPE OF THE STUDY

1.5       IMITATION OF STUDY

1.6       ASSUMPTION

1.7       DEFININTION OF TERMS

CHAPTER TWO:

2.0            LITERATURE REVIEW

CHAPTER THREE:

3.0            RESEARCH DESIGN AND METHODOLOGY

3.1       THE EXISTING SYSTEM

3.1.1    FACT FINDING METHOD USED

3.1.2    INTERVIEW

3.1.3    OBSERVATION

3.2       THE OBJECTIVE OF THE EXISTING SYSTEM

3.3       PROPOSED SYSTEM

3.3.1    FEASIBILITY STUDY

3.3.2    INPUT DESIGN

3.3.3    OUTPUT DESIGN

3.3.4    CODING

3.3.5    PROCESS DESIGN

3.3.6    NORMALIZATION

3.3.7    STRUCTURE OF DATABASE

3.4       INFORMATION FLOW DIAGRAM

CHAPTER FOUR:

4.1            FATORS CONSIDERED IN DESIGNING THE NEW SYSTEM

4.2            OUTPUT SPECIFICATION AND DESIGN

4.2.1    INPUT SPECIFICATION AND DESIGN

4.2.2    FILE DESIGN

4.2.3    USER’S RECONSTRUCTION FORM

2.4       SEARCH BIODATA

4.2.5    LIBRARY SECTION

4.2.6    STUDENTS’ DATABASE

4.2.7    LIBRARY DATABASE

CHAPTER FIVE

5.0       RECOMMENDATION/ CONCLUSION.

CHAPTER ONE

1.0     Introduction

The Enugu State College of Education (Technical), ESCET Automation Library System aims at providing a comprehensive computerized solution by the needs of the library routines such as data entry, circulation control, catalogue access etc.  The system provides an overall kind of the above said functions and the package is user-friendly and menu driven.

However, special effort has been made during the design and development stage to ensure data integrity and security. This package facilitates fast retrieval of information and error free statistics.

This project was done at Enugu State College of Education (Technical) using visual Basic 6.0 as front end and MS Access 7.0 as back and under window Xp environment.

Information technology is able to facilitate the revolution of changes, which optimize performance and profitability to companies because it provides solution to one of the key business and communication barriers; distance and difficulties associated with crossing them.  Emergence of internet and its technologies has led to the death of distance, and collapsed the entire world into a “Global Village”

The word Virtual (Library Automation) means many things to many people, but according to Encarta Encyclopedia:  Virtual means being something in effect even if not in reality or net conforming to the general accepted definition of term.  Again it can be seen as used to describe a particle whose existence is suggested to explain observed phenomena but is not proved or directly observable.

Finally, it can be seen as simulated by a computer for reasons of economics, convenience or performance.

The term “Virtual library” emanates from virtual reality; the virtual reality is a system that enables one or more users to look, move and interact in a computer – simulated world.  Various types of interface devices of seeing, touching, picking up, and even manipulating virtual (simulated) objects, virtual worlds and everything in them, (including computer images of the participants) are represented by much material models and computer programs.

A library can be seen as a room, building or institution where a collection of books or other research materials are kept or a collection of books, newspapers, records, tapes, or other materials that are valuable for research or a collection of things for use on a computer, for example programs or diskettes, or a collections of routines or instructions used by a computer program.  But, merely looking at all these main aims on this project is to make a library look virtual; thereby making the collection of books and other research materials be in electronics form, for global across the globe term “virtual library”.

1.1     Statement of the Problem

·       In Nigeria as developing country, most institutions and large organization are not yet able to create or setup standard library for their organizations especially schools higher school in the country, thereby making it difficult for their members to have access to research data and valuable materials.

·       It also limits them from knowing what is happening in the globe.

·       It is also likely the major cause of out – dated knowledge that students suffer in institution of higher learning in Nigeria.

To cope with high pace technology in this information age, the researcher is prompted to provide an effective channel or medium that will serve as a virtual library through which university students and organization of different kind can have access in any – part of the world for retrieving information and for their knowledge update.

1.2     Purpose of the Study

In the context of technology advancement, computer is playing a leading and indispensable role.  This is based on its ability to provide or perform a lot of tasks.

Based on this, the purpose of this study is to discourage the manual and time wasted in the process of going through book shelves in search of books or information or data(s) in the library and also to make research material available at a point.

Computer being one of the newest developments in technology, the populace fails to apprehend its multiples retrieving importance.  This study will first aim at utterly clearing off the misconception and biases about computer and discouraging the boring method of creating awareness, which does not extend to a wide society.

–         To provide the globe with virtual library where they will go in need of vital and research information.

–         To create a virtual library that will be easily updated.

–         To minimize research time and make it more efficient.

–         To setup a virtual library where electronics books will be centralized.

1.4     Scope of the Study

This research work is strictly based on SAMS publishing; Macmillan computer publishing’s and other electronics based publishing company that makes use of the internet, for knowledge repository.

The research also looks into necessary items and information which schools need especially the computer science students of various levels; kind of the same time prepares a web-site where the virtual library will be published, for global access.

1.5     Limitations of Study

A lot of factors posed as problems to the development of this study:

–         Time:  Because the project must be completed within a specified date, the researchers do not have enough time to get all required.

–         This project is limited to only computer textbooks and some news journals and magazines.

–         Resources:  Lack of resources also contributed to the limitations of the project to this extends.  Everybody knows the financial state of the country now.

1.6     Assumption

The only assumption made in this work is that the user of this virtual library must be on-line and must run Micro-soft Internet Explorer in other to have access to the library; and the web-site is in conformity with all the rules based on site development and will not in any form cause windows illegal operation, or misdirects the user.  Finally, it is users friendly.

1.7     Definition of Terms

It has become necessary to define some of the technical terms used in this work as this will help to make the work easily understood to many lay – people, in other professions.

–         HTML (Hypertext Makeup Language)

The formatting language that make use of lag to specify how text and other item will be displayed in the browser.

–         Home Page

The starting period for a web site, usually the first or main page displayed

Upon visiting a site.

–         FTP (File Transfer Protocol)

A protocol and a program used to transfer files between computer on network or internet.

–         Protocol:

The rule that govern communication devices on a communication environment.

–         Server

A device or process that responds to request from clients, (terminal).

–         Terminal

The end point of a network where data can be entered or outputted.

–         Internet

A global network of interconnected computer and networks.

–         Internet Service Provider (ISP)

A company that provide individual and companies which an account of accessing the internet.

–         Publish:

To make a site available to other users of internet.

–         Web – Site:

A collection of information – based pages published to the net for accessible by net users.

–         Internet Explorer

The software from Microsoft developed for met shifting or browses ring or searching.

Visual Basic 6.0:

According to William E. Burrows, visual Basic 6.0 is an extension basic high level programming language that (GUI) user graphic interface as a design mode and module is a coding area.

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