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Table of Contents

Chapter 1: Introduction
1.1 Background of the Study
1.2 Problem Statement
1.3 Objectives of the Study
1.4 Research Questions
1.5 Significance of the Study
1.6 Scope and Limitations of the Study

Chapter 2: Literature Review
2.1 Overview of Document Management Systems
2.2 Benefits of Implementing a Document Management System
2.3 Challenges in Implementing Document Management Systems
2.4 Previous Studies on Document Management Systems
2.5 Theoretical Framework

Chapter 3: System Design
3.1 System Architecture
3.2 System Requirements
3.3 Database Design
3.4 User Interface Design
3.5 Testing and Validation

Chapter 4: Implementation
4.1 Implementation Strategy
4.2 Data Migration
4.3 Training and Change Management
4.4 Monitoring and Evaluation
4.5 Challenges Faced during Implementation

Chapter 5: Conclusion and Summary
5.1 Summary of Findings
5.2 Conclusion
5.3 Recommendations for Future Research
5.4 Implications for Practice

Project Summary

The implementation of a Document Management System (DMS) is crucial for organizations to streamline their document storage and retrieval processes. In this final year project, the aim is to design and implement a DMS for a small to medium-sized organization to improve efficiency and reduce manual paperwork.

The project begins with a comprehensive review of literature on DMS, highlighting the benefits and challenges of implementing such a system. The literature review also explores previous studies on DMS and provides a theoretical framework for the project.

The system design phase focuses on creating a user-friendly interface and defining system requirements. The database design ensures efficient storage and retrieval of documents, while testing and validation are carried out to ensure the system functions as intended.

During the implementation phase, data migration from existing systems is conducted, and employees are trained on how to use the new DMS. Monitoring and evaluation are also crucial to ensuring the system meets the organization’s needs.

In conclusion, the project highlights the importance of implementing a DMS for organizations to improve efficiency and reduce operational costs. Recommendations for future research include exploring the integration of artificial intelligence and machine learning into DMS for enhanced document management capabilities.

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