ABSTRACT

 

Procurement of personnel is the first operative function of personnel department.  Effective personnel administration is geared towards acquisition, accumulation and stable knowledge of job requirement in each organisation and to ensure that their requirement are met through requirement, selection and placement i.e it is the responsibility of the personnel department to recruit, select and place staff in each section of the organisation. Again it is the responsibility of the personnel officer to determine and locate personnel officer to determine and locate personnel requirement, including qualification and experience in relation to the general personnel policy.

The main objective of this project, is to enable the researcher know what actually recruitment, selection and placement  is all about and enable him to know whether Kaduna State Civil Service Commission is utilizing the principle of recruitment, selection and placement during the course of its exercise because it seems as not all the tribe in the local governments in the state have equal number of officer or filled their quota in the state civil service and if not why.

The chapter is divided in to five chapters. Chapters one comprises the introductory part while chapter two review related literature on the subject matter, chapter three narrated the method use in gathering data while chapter four analyse and interpret the data collected. Finally chapter five review the whole chapters and makes conclusion and recommendations.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

Title page                                                                                         i

Approval page                                                                                ii

Declaration                                                                                                iii

Dedication                                                                                       iv

Acknowledgement                                                                          v

Abstract                                                                                           vii

Table of Contents                                                                           viii

Chapter I

Introduction                                                                                     1

Background of the Study                                                               1

Statement of the Problem                                                              8

Aims and Objectives of the Study                                                9

The Significance of the Study                                                       10

Scope and Limitation of the Study                                                         10

Limitation of the Study                                                                   11

Statement of Hypothesis                                                               11

Definition of Key Concepts                                                           12

Chapter II

Literature Review                                                                            14

Introduction                                                                                     14

Definition of Personnel Management                                           15

Method of Filling Vacancies                                                          18

Condition of Services                                                                     25

Chapter III

Research Methodology                                                                           27

Introduction                                                                                     27

Research Method                                                                           27

Research Population                                                                     27

Method of Data collection                                                              28

Method of Data Analysis                                                               32

Chapter IV

Data Presentation and Analysis                                                      33

Research Findings and Hypothesis Testing                               42

Chapter V

Summary, conclusion and Recommendation                             43

Summary                                                                                         43

Conclusion                                                                                                45

Recommendations                                                                         46

Bibliography                                                                                    49

CHAPTER I

 

INTRODUCTION

 

BACKGROUND OF THE STUDY

 

The concept of personnel management is a common term to mean management of staff in an organisation.   The conceptual approach refers to the administration of staff matters in an organisations. The operational approach deals with what personnel officers naturally do. The major functions of personnel management deal with the general administration perform by personnel officers such as staffing, training programs, salary, administration, motivation of workers, integration of the worker force and separation matters.

Personnel management is also responsible for handling staff matters such as recruitment, selection and placement of employees in their various places of work in organisation, compensation, fringe benefit, integration of workers or brings together the interest of the worker with that of the organisation objectives, so that worker don’t pursue their personal goals, motivation or understanding the needs of the workers which brings better integration and separation of workers through retirement, termination, dismissal of appointment and death.

It is much easier to describe what personnel officer do than it is to define difference between an effective and an ineffective one.  The personnel officers often conduct his operating function without yardstick of excellence and merely rate himself/herself against certain checklists of activities which are carried on my many personnel officers have been excessively concerned in recent years with activity and some what less about input. The system of management by (MBO) proposes that the first step in managing would be a clear definition of output expected. This would then followed by taking count of limited resource available to achieve the objective and then the conduct and control of activities.  Because of the importance to personnel management in an organisation especially the teachers have choose this topic with a case study of Kaduna State Civil Service Commission and also that their various instruments of data collection will be explored and these includes, the questionnaire, interview and documentary method.

 

 

 

 

HISTORICAL BACKGROUND OF THE KADUNA STATE CIVIL SERVICE COMMISSION

The present Kaduna State Civil Service Commission came into being since the creation of Kaduna State in 1976 after the abolition of North Central State by the Murtala Regime.

The Civil Service Commission has a constitutional right of existence as provided for in section 197 of the constitution of the Federal Republic of Nigeria of 1999, and the appointment of the chairman and members, except in the case of ex-officio members or where other provisions are made in this constitution, the chairman of this constitution, be appointed by the Governor of the State, and the appointment shall be subjected to confirmation by resolution of the House of Assembly of the State.

The membership of the civil service commission are appointed from suitable qualified citizens, whose wealth of management, and proven integrity are not in doubt, particularly from the retired senior public servants.

They (members) shall hold office for a tenure of 5 years and shall not be dissolved until found wanting by 2/3 of the members of the State House of Assembly or until the tenure expires.

POWERS, FUNCTIONS AND RESPONSIBIITIES OF THE COMMISSION

The Kaduna State Civil Service Commission is vested with among others, the powers of appointment of all persons into the State Civil Service, confirmation of appointment, discipline, promotion, retirement, withdrawal of service, advancement, transfer of service, acceptance or otherwise of resignation of appointment as established by the provision of the Federal Republic of Nigeria constitution 1999.  In exercising these powers, the commission is guided by the provision of the scheme of service, civil service rules, civil service regulations, establishment circulars and any other rules and regulations that might be enforced from time to time.

Delegation of Powers

          In pursuance of these duties, the civil service commission delegates the power of control and discipline, regarding and upgrading, confirmation of appointment of officers either on temporary, permanent or acting basis on GL 01 to 06 permanent Secretary and heads of departments. The exercise of these powers is subject to the approval of civil service commission. The delegation could be withdrawn if the commission observes that the powers have been abused.

Department of the Civil Service Commission

The commission has three (3) departments, these are, administrative and finance department, planning research and statistic department and recruitment and training department.

The commission is consisting of a chairman, commissioner, in which they have commissioner I, II, III and commissioner IV. The commission also have the permanent secretary and all the department have directors and some others schedule officers in the commission. We have executive officers, accountants etc, civil service commission is a purely advisory body and it has no authority to enforce its recommendation which considering the work of the commission, it is important to appreciate the distinction between the commission and the staff of the commission which consist of a number of public servants who prepare papers for the consideration of the commission and subsequently take executive action on those matters.  The staff the commission prepares briefs on the numerous subjects, which are referred to the commission. These are submitted to the commission by the Secretary.   The commission then considers the briefs at one of its meetings and makes its recommendations to the governor.   His decisions on the recommendation are conveyed to the commission and the Secretary arranges executive action on these.

The commission is requested to advice on the confirmation of the appointment of all officers in the executive and technical grades and in the professional and administrative grades who are on the permanent establishment.  In the case of officers in the clerical and manipulative grades, it advice is sought only if confirmation is not recommended

Discipline:  The advice of the commission is sought in the case of all except minor discipline matters. These case range from loss of stores and money to absence without leave and conviction for a variety of offences.

 

 

 

 

 

ORGANOGRAM OF CIVIL SERVICE

COMMISSION IN KADUNA SOUTH

CHAIRMAN

THE COMMISSIONER

PERMANENT SECRETARY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STATEMENT OF THE PROBLEM

It is the responsibility of the personnel department to recruit, select and place staff in the various sections in line with the general personnel policy of the organization.

It is apparent that recruitment officers in Kaduna State Civil Service were not able to recruit employees due to embargo placed on employment into government organisation with that circular, they do not seem to determine and locate its personnel requirement and are not given first hand to effectively recruit, select and place employee from identifiable sources for efficient performance in order to attain the set objectives.

The research desire is to find the methods and processes that recruitment, selection and placement could be personnel policy.  This study is addressing the following problem question

(1)     Does civil service commission occasionally have vacancies to be filled?

(2)     What are the methods of filling these vacancies?

(3)     What are the sources of personnel for filling these vacancies?

(4)     Does civil service commission fill the vacancies available quotably within the local government in the state?

(5)     Does civil service recruit, select and place employees to fill these vacancies?

(6)     Has it clearly defined recruitment policy?

(7)     Does it conduct the preliminary interview?

(8)     Does it shortlist applicants for interview?

(9)     Doe sit conduct employment interview?

(10)   Is recruitment, selection, and placement in civil service mostly by internal advertisement?

(11)   Does the staff responsible for recruitment, selection and placement have enough knowledge of selection process?

(12)   Is there enough trained personnel in the CSC engaged in the recruitment, selection and placement process?

(13)   Does proper recruitment, selection and placement enhance productivity?

AIM AND OBJECTIVES OF THE STUDY

The research work is aimed at examining critically the procedure or policies that might exist during the course of exercising the recruitment, selection and placement exercise in Kaduna State Civil Service Commission and also to enable know the system they are operating on:

(1)     To identify the problems concerning recruitment, selection and placement in Kaduna State.

(2)     To explain recruitment, selection and placement according to finding from civil service commission, Kaduna.

(3)     To distinguish between recruitment, selection and placement.

(4)     To discover whether civil service commission Kaduna is making use of quota system or fair representation among their local government in state civil service.

THE SIGNIFICANCE OF THE STUDY

The major significance of this research is that it will serve as an addition to advance the research on recruitment, selection and placement in various states, civil service, parastatals etc.  It will also serve as a foundation for further research by students and other researchers.

SCOPE AND LIMITATION OF THE STUDY

This study is limited to Kaduna State Civil Service Commission and especially the personnel management and its responsibility in recruitment, selection and placement of employees and to see its effectiveness and efficiencies.

It is the scope of the research to find out how recruitment, selection and placement standard are, and between 1997 to 1999.

LIMITATION OF THE STUDY

The research while collecting the data for this research work, the researcher encountered so many problems some of them are:

(1)     The management of Kaduna State Civil Service was not willing to give us data on some of their activities and especially of their annual reports.

(2)     The researcher also faced a problem compiling the data on the historical background of the case study (Kaduna State Civil Service).

(3)     The researcher has to use his case study office at Kaduna because some of the information needed could not be found.

STATEMENT OF HYPOTHESIS

To achieve the purpose of this study, the researcher have to formulate or put forward the following hypothesis or assumption, which would be tested by investigation, so as to either accept or reject the hypothesis.

Ho     :  The method of recruitment, selection and placement by the civil service commission Kaduna has adequately satisfied the personnel policy of the ministries and department in the state.

HI      :    That recruitment, selection and placement by the civil service commission Kaduna has not improved the personnel objectives of the Ministries, board and parastatals in the state.

DEFINITION OF KEY CONCEPTS

Compensation:   Entitlement given to workers at the end of the month as salary or on the retirement of worker as pension and gratuity

Integration:  Coordination of workers from various departments to achieve the organisation goals.

Motivation:  An incentive given to workers as a resort of inducement to be more effective in their worker

Personnel Department:  It is the department that is charged with the responsibility of recruitment, selection and placement, promotion, training, termination, dismissal, transfer etc.

Placement:  When a new applicant is recruited in an organization, he/she will be placed or assigned to a position suitable to his/her qualification or placed in a vacant place.

Recruitment:  When employed in service of suitable candidate or person to fill a vacant position in an organisation i.e taking a new member.

Selection:  A series of steps which an organisation establishes for each job applicant to successfully complete before a final hiring  decision can be made.

Separation: This is where a staff is no longer to live together with his organisation either as a result of retirement, dismissal, termination of appointment, withdrawal/resignation etc.